Administration and Finance Manager

1. Description of EPRN

Economic Policy Research Network (EPRN) is an equal opportunity economic policy research platform in Rwanda bringing together key economic management institutions, individuals and organizations active in economic policy research and analysis to support the provision of evidence for economic policy formulation and policy research development.

Through support from the GIZ Rwanda, EPRN wishes to recruit a competent Administration and Finance Manager.

2. Position description

Position : Administration and Finance Manager
Category : Administrative/Finance
Place of Employment : EPRN Office, Kigali
Employment type : One year renewable upon satisfactory performance and availability of funds

3. Major Duties and Responsibilities

A. Accounting :
Establish an accounting system to manage and maintain the accounting requirement of EPRN in compliance with the approved procedures manual and donor’s requirements ;
Manage all the EPRN Accounts
Ensure management and appropriate filing of the electronic and hard copies of the financial documents and reports ;
Prepare timely financial statements as required ;
Ensure regular monitoring of the bank account (s) ;
Manage the cash flows for EPRN ;
Carry out preparation of the payroll for EPRN staff and other contractual payments ;
Manage and maintain the petty cash of EPRN
Maintain the bookkeeping for EPRN ;
Process the payment of all regular area of office expenses ;
Maintain and manage all relevant taxation and statutory contributions for EPRN ;

B. Finance/ Budget :
Prepare annual financial and budget plan for EPRN in consultation with the Coordinator ;
Take the lead in developing and revising the financial procedures manual, policy and guidelines for EPRN ;
Monitor the development of expenditures, ensuring that budget overruns do not occur and prepare and follow up on request for possible amendments where necessary ;

C. Administration, Logistics and Procurement :
Procurement of goods and services ;
Overseeing the management and maintenance of all the assets of EPRN office equipment and others ;
Support the Administrative assistant to establish a system to receive and dispatch mails in an efficient manner ;
Make timely procurement of furniture, stationaries and other items as required ;
All other administrative matters ;

D. Others :
Maintain and be custodian of all accounts and budget related documents and files ;
Maintain and manage all records related to EPRN’s assets ;
Represent EPRN in all stakeholders meeting related to accounts, finance and budget ;
Prepare annual report and other reports as required ;
Carry out any other duties that may reasonably or exceptionally be required to ensure the smooth operation of EPRN’s work as assigned by the Coordinator ;

4. Required Qualification and Experience

The Administration and Finance Manager needs to fulfill these conditions as a minimum :

a. Have at least a Bachelor Degree in Economics, Finance, Accounting or related field ; with a working experience of five years ; or have Maters Degree in the same fields with 2 years of experience.
b. Proven minimum 3 years’ experience in finance and office management.
c. Proven experience in similar role preferably in NGOs.
d. Key technical required skills and required knowledge :

Knowledge of various financial software
Planning and organizational skills
Communication skills
Strong IT skills, particularly in Financial software (Sage100 and QuickBooks or alike)
Good judgment and Decision Making Skills
Interpersonal skills
Time management Skills
Fluent in Kinyarwanda and English Knowledge of French is an added advantage

5. Application Process

Interested candidates are requested to submit a letter of motivation addressed to the Executive Director, copies of academic and professional qualifications, updated CV and three persons of reference at EPRN office located at UR-CBE Gikondo (ex SFB) by not later than 30/06/2022, 4pm local time. Applications may also be sent through EPRN P.O box : 7375 Kigali-Rwanda until 30/06/2022, 1pm OR send through email : (send all documents in PDF format and indicate Application-Administration and Finance Manager in the email subject, by not later than 30/06/2022, 4pm local time.

Done at Kigali, 21st June 2022